Tag Archives: graduate student development

Spotlight on Productivity: Getting things done with David Allen’s Getting Things Done (GTD) system

Before diving into the specifics of productivity challenges, we should start with the concept of ” Getting Things Done“.

For me getting things done is a mindset to approaching productivity. By relegating the decision-making associated with each piece of task to the GTD system, we can move through our work more efficiently.

David Allen is the celebrated productivity guru whose book on productivity–Getting Things Done– revolutionizes how we think and about productivity.

There are LOTS of primer and discussions on GTD… so I’ll only highlight a few of the key principles.

GTD boils down to this according to Gina Trapani on Lifehacker: Make three lists. Revise them daily and weekly. (She’s referring to a to-do list, project list, and a someday-maybe list).

GTD is premised on the idea that the brain is best for high-level cognitive activities, as far as productivity is concerned. Brain resources are not meant for and should not be wasted on low-level tasks. But what do we typically do?  We clutter our mind with having to remember what needs to be done. By freeing up cognitive resources through prioritizing, we can work faster, better, and with less effort.

GTD has several key concepts and key activities to it.

1)  For every task that enters your work-queue (GTD calls it an inbox), decide on what to do about it. Is it actionable? Is it Best tip: Act immediately on whatever task that can be completed in 2 minutes. Here’s a flow-chart cheat-sheet.

gtd-workflow

2) Scour your office/home and collect all that needs to be processed and acted upon. Loose pieces of paper. Receipts. Papers to be filed.  Make a big list of all the things you have to do. These tasks now form your work queue.

3) Also, empty and unclutter your mind of all the things you want to accomplish in the next while. That project idea you have lingering at the back of your mind. That paper you want to write “when you have time”.

4) Finally, tackle your work queue systematically. Realize that some items receive immediate attentions, while others don’t. Create a “Someday/Maybe” for projects and tasks that you don’t need to attend to immediately.

If this post on Getting Things Done piques your interests, the GTD Cheatsheet series at LifeDev.net gives as an excellent overview to the system.

These four steps form the basis of the GTD system. While some adhere strictly to the system, you could also see it more as a guiding framework. I find it more helpful to adapt it to the nature of knowledge work —- which is what I’ll be discussing in the upcoming posts.

Thanks for reading!

 

What does your personal GTD system look like? Do you have experience with using Allen’s GTD system?  Let me know.

 

 

Spotlight on Productivity

Theming qualitative data
Theming qualitative data.

It’s been a week since I posted on this blog. During this time I have made significant progress on several projects. I analyzed data, wrote up findings, and planted seeds for new projects. Needless to say, I haven’t had the time and space to think about my evaluation and design! Since I have committed to posting once every workday (my 5×52 project), I’m going to be doing a bit of catch up in the next few days. Before returning to discussing evaluation, let’s turn to the topic of productivity.

The next series of post will feature  productivity tools that works well for those of us leading the researcher/evaluator lifestyle.

(List will be updated with links when content becomes available.)

Post 1) Productivity challenges among grad students, researchers, and evaluators

Update. Post 1.5) Getting Things Done: Mindset and Approaches

Post 2) Project Dashboard: Kanban Style

Post 3) How to: Track your time and progress using Task Progress Tracker

Post 4) Day Planning: Emergent Time Planning

Post 5) 5 principles to jumpstarting productivity

Came across this post on Twitter. Like other PhD graduates described in this article, I, too, am trying to publish my thesis work. Trying to compress and reduce the complexity of an entire thesis and repackage it into a sufficiently rich stand-alone article is challenging. Pat’s solution is to let go of the thesis, and start fresh in search of “simplexity”. Definitely worth a read.

patter

I often meet post PhD people who are stuck. Even though they are now doctored, they are not over the Big Book.

Some of them are stuck in thinking how they might get something, anything, out of the thesis. A few of these people have just finished and are not sure where and how to start. Others are a way away from the post-viva celebration. They might have already had one or two shots at writing an article. Maybe they’ve even sent something to a journal and it’s come back with a lot of comments and exhortations to rewrite. And the requirements seem like such a lot, and so they put the paper away hoping that at some time in the future they’ll have the energy to revisit it.

Now one big reason for feeling stuck on getting articles out of the thesis is because people are still actually stuck

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